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To achieve the Council's vision, they have 5 strategic outcomes to action with Key Areas for each outcome. This policy relates to all strategic outcomes.
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Are you struggling to meet the deadline for unbundling the assets? Do you have a suitable means of capturing and storing the data? Perhaps far more important than the previous questions, do you have a system that is commensurate with the best practices principles of creating and maintaining an adequate asset register that also comply with accounting standards?
If you cannot convincingly say that you fully comply and that you would not be subject to audit queries and qualifications, then it is time to call Agulhas for assistance.
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Collecting, sharing and analysing data through an Enterprise Asset Management System can help companies to prevent problems and allocate their maintenance resources more effectively; eliminate unnecessary maintenance activities. It also helps companies to share information across departments and coordinate planning and decision making. In this way, maintenance managers can reduce duplication of efforts and improve the allocation of staff and other resources.
By centralising maintenance planning, maintenance managers would be making one person responsible for scrutinising and setting priorities for all work orders and establish a standardised classification of assets, which would help maintenance staff use the same terminology when preparing work orders.
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Generally, maintenance managers have a very good understanding of the maintenance needs. They have a clear picture of what to do and when to do it, but then they fritter away their chances of success during the budgeting and approval processes.
Trained financial officers lacerate the maintenance budget whilst maintenance managers are unable to defend the plans that they have put together so meticulously.
During this ‘shuffling for positions’ a considerable amount of valuable time is lost, during which, both the finance and maintenance managers could have been doing things that are more important. In any case, the yearly period of budget development and negotiations, which could tie up many resources for up to two months, is totally wasted.
Why is this happening year-after-year? Why do companies not develop a proper life cycle plan, once and for all? This in itself would give them the opportunity to spend a larger proportion of their budgets on assets, rather than on ‘administration’.
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